For Presenters

Instructions for oral speakers

Presenters should bring their presentation files on a USB device. Slides should come in either PowerPoint and should come either together with any supporting materials (e.g. videos) in the same folder (alert the technical staff to copy those to the presenters’ computer as well!) or should be embedded into the PowerPoint presentation so they will be at your disposal at the time of your presentation.

Technical assistance will be providedon-site to help you with the upload to presenters’ laptop PCs. PowerPoint (Office 365 and older versions are supported) on Windows 10/11 operating system will be used for presentations.

You will be required to bring a copy of your presentation to the Faculty and upload your presentation via the Speaker Ready Desk TWO HOURS prior to the session. If your presentation is arranged at 08:30-10:00 on Friday, the file should be upload one day before. The MOANA conferences organizers do not check the presentation materials. It is believed that the quality of materials used for oral presentations is the sole responsibility of authors.

Before the start of the session, presenters should make sure their presentation is on the computer in the designated lecture hall and contact the session Chair to confirm their presence. The session Chairs will be present in the lecture room 10 minutes before the session is scheduled.

All presenters are asked to respect the time limits when giving their talks. The allotted time will be communicated to all presenting authors before the start of the Conference.

Presentation Guidelines

1. Presentation Format

• All presentations must be in MS-PowerPoint 2016 or earlier versions (*.ppt and *.pptx).
• Use horizontal slides and ensure that all fonts and video clips are supported.

2. Submission of Presentations

•  Bring a copy of your presentation to the conference on a USB device
•  Upload your presentation via the Speaker Ready Desk two hours prior to your session. If your session starts at 08:30-10:00 on Friday, please upload your presentation the day before.

3. Backup Copies

• It is recommended to bring a backup copy of your presentation on a USB device.

4. Arrival Time

• Please arrive at your session room at least 15 minutes early to meet the session chair and confirm your presentation slides.

Instructions for online speakers

Presenters will receive a connection link via the email provided during registration at least one day before the conference. All presentations must be prepared in MS PowerPoint 2016 or earlier versions (*.ppt, *.pptx). Please use horizontal (landscape) slides and ensure that all fonts and video clips are properly supported.

The presenter must be in the virtual “room” at least 10 minutes before the beginning of the session. The session Chair will verify your presence and ask you to raise your hand for easy identification. Each presentation will begin precisely at the scheduled time, so punctuality is essential.

It is preferred that presenters use a camera during their presentation to ensure better engagement with the audience. Additionally, ensure that your internet connection is stable and that your microphone and video settings are tested before the session to avoid technical issues.

Time for Presentation